Draft for review. This page is a draft prepared for Sanjovial Healthcare Services Limited to review with its adviser before publication.
Who we are
Sanjovial Healthcare Services Limited is a private company registered in Ireland, company number 828378. Our registered office is 7 Watergate, Navan, Co. Meath. You can contact us at hr@sanjovialhealthcare.ie.
We are the data controller for the personal information described in this notice. This means we decide how and why it is used.
Who this notice covers
- Healthcare professionals who register with us or ask about work (“candidates”)
- People who contact us on behalf of an employer to request staff
- Anyone who sends us a message or uses this website
What we collect
If you register for work
- Your name, email address and phone number
- Where you are based, your profession and your registration status or number
- Your CV and anything you include in it
- The type of work you want and any message you send
Later in the recruitment process we will also ask for identity documents, proof of your right to work, references and vetting. We collect these directly from you, outside this website, and will explain how we use them at that stage.
If you request staff
- Your name, organisation, work email address and phone number
- Details of the staff you need
If you send a general message
- Your name, email address and message
When you use this website
- Technical information, such as your IP address and browser type, which our hosting and security provider processes to deliver the site and protect it from attacks and spam
- Anonymous visit counts from Cloudflare Web Analytics, which does not use cookies or track you across sites
- If you accept analytics cookies, information about how you use the site from Google Analytics. See our cookie policy.
Please do not send health information or other sensitive details (such as religion or ethnicity) through our forms or in your CV. We do not need them at this stage. If you do send them, we will only keep and use them where the law allows.
How we use your information, and our legal basis
| What we do | Legal basis (GDPR) |
|---|---|
| Reply to your registration, request or message | Steps you ask us to take before a contract (Art. 6(1)(b)); our legitimate interest in responding (Art. 6(1)(f)) |
| Assess your experience and match you to suitable work | Steps you ask us to take before a contract (Art. 6(1)(b)) |
| Put you forward to an employer for a specific role | Steps before a contract (Art. 6(1)(b)). We agree each role with you before sharing your details |
| Manage our relationship with employers who request staff | Legitimate interests in running our business (Art. 6(1)(f)) |
| Keep this website secure and stop spam | Legitimate interests (Art. 6(1)(f)) |
| Measure website use with Google Analytics | Your consent (Art. 6(1)(a)), which you can withdraw at any time |
| Meet our legal duties, such as employment, tax and vetting rules | Legal obligation (Art. 6(1)(c)) |
We do not make decisions about you using only automated means.
Who we share it with
- Employers: only for roles you have agreed to be put forward for.
- Our service providers, who act on our instructions under contract: Cloudflare (website hosting, security and spam checks), Google (business email, and Google Analytics if you accept it) and Resend (sending the emails from our website forms).
- Public bodies, where the law requires it, such as the National Vetting Bureau (with your consent, for Garda vetting) or Revenue.
We never sell your personal information.
Transfers outside the EEA
Some of our service providers are based in, or use systems in, the United States. Where your information leaves the European Economic Area, we rely on recognised safeguards such as the EU–US Data Privacy Framework or the European Commission’s Standard Contractual Clauses.
How long we keep it
- Candidates we have not placed: 12 months from our last contact, then we delete your details unless you ask us to keep you on our books.
- Candidates we have placed: for as long as we work together, and then for as long as the law requires us to keep employment and tax records (generally six years).
- Employer contacts: for as long as we work together, and then for six years for our business records.
- General messages: up to 12 months.
How we protect it
This website uses encrypted connections (HTTPS). Form submissions, including CVs, are sent straight to our business email account. They are not stored on the website. Access to our email is limited to the people who need it.
Your rights
You have the right to:
- ask for a copy of the information we hold about you
- ask us to correct information that is wrong
- ask us to delete your information
- ask us to limit how we use it, or object to how we use it
- ask us to send it to you or another organisation in a common format
- withdraw your consent at any time, where we rely on consent
To use any of these rights, email hr@sanjovialhealthcare.ie. We will reply within one month.
If you are unhappy with how we handle your information, you can complain to the Data Protection Commission at www.dataprotection.ie. We would appreciate the chance to put things right first.
Age
Our services are for adults. We do not knowingly collect information from anyone under 18.
Changes to this notice
We will update this notice when our practices change. The date at the top shows the latest version.